Your Guide To Finding The Perfect Wedding Venue

Congratulations on your engagement! Now comes the fun part: planning your dream wedding. Exciting as it may be, the hunt for the perfect wedding venue can easily become an overwhelming task. Don’t worry we are here to guide you through the process of finding that perfect location to say your "I do's" and celebrate with your loved ones. With a plethora of options ranging from rustic barns to elegant ballrooms, the search can seem endless. Hopefully, with these tips, you'll be able to discover the venue of your dreams.


1. Determine your budget - Before you start touring venues, it’s important to determine your budget. Weddings can be expensive, and the venue is usually one of the biggest expenses. You don't want to fall in love with a venue only to find out it's way over your budget. Decide on your maximum spending amount, and stick to it. Keep in mind that some venues include everything in their packages, while others may require you to provide additional rentals and vendors. Remember that the venue is a space to create your own vision, so you might find something close to perfect and will need assistance to design the ideal setting.


2. Decide on the style - Are you thinking of an outdoor wedding under the stars? Or is an elegant ballroom more your style? Maybe a rustic barn wedding is more up your alley. Whatever your vision, there's a venue out there for you. Make a list of must-haves and deal-breakers, and start your search from there. Planning an outdoor wedding in the mountains is a dream come true for many couples. However, it's important to have contingency plans in place for both rain and sun. Remember, guests should not be in direct sunlight for more than 30 minutes. So, make sure you have shaded areas available. Additionally, it's crucial to have both a plan A and B in case of inclement weather. By doing so, you can anticipate any necessary adjustments and ensure that the wedding is precisely what you've envisioned.


3. Consider the guest count - You also want to ensure the venue can comfortably accommodate your guest count. You don't want guests cramped in a small space, nor do you want your reception to be in a huge space that makes it feel empty. Ensure the venue has enough space for tables, chairs, a dance floor, and any other elements you want at your reception. Working directly with the venue and your planner will help you understand space requirements, and they do this every day, so take their advice. 


4. Ask the right questions - When touring venues, it's important to ask the right questions to ensure it's the perfect fit for you. Some questions to ask include:

- What is included in the package?

- What is the capacity?

- Are there any restrictions or rules?

- What is the pricing and payment schedule?

- Can we bring in our own vendors?

5. Visit the venue at the right time - When finding the perfect wedding venue, timing is everything. For an outdoor wedding, scheduling a visit during the season you plan to tie the knot can help you see the venue at its best and determine if it fits your vision. But if you're planning an indoor reception, it's important to remember Saturdays and Sundays are typically reserved for events, so plan and schedule time off work during the week to tour your top picks. With some planning and flexibility, you'll be one step closer to finding your dream wedding venue.


6. Booking a venue - Once you've narrowed down your options, it's time to start booking. While the process may seem daunting, it's important to act fast. Most venues require a 50% deposit and signed paperwork to secure your date. And with some venues operating on a first-come, first-served basis, you'll want to decide quickly to ensure you get the venue you want. But don't worry, with a little organization and some expert guidance, booking your wedding venue can be a breeze. Just be sure to have all your questions ready, and take the time to fully understand the terms and conditions before signing on the dotted line.


By keeping these tips in mind, you'll be well on your way to making that dream wedding a reality. Remember to take your time, ask questions, and always keep your budget and style preferences in mind. Whether you have your heart set on a mountain resort or a cozy vineyard, the perfect wedding venue is out there waiting for you to discover. So, here's to a beautiful wedding day filled with love, laughter, and happy memories to cherish for a lifetime. So go ahead and take that exciting first step toward your dream wedding. Happy planning!


We have a number of unique wedding venues to choose from. Contact hello@shay-company.com today for a free consultation. Let’s discuss the perfect venue for your special day.